On PG move-in day, inspect the allocated room before unpacking. Photograph the walls, furniture, mattress, washroom and any existing marks or damage. Match the room against the confirmed category, review the inventory and test the key, access system, lights, plug points, water, Wi-Fi and mobile reception. Confirm that every payment has been acknowledged and save the receipt, move-in form and property contact details. Ask how meals, housekeeping, laundry and maintenance work at the specific property. A careful handover creates a clear record of the room you received and reduces avoidable confusion later.
Why Move-In Day Requires Its Own Checklist
Booking a PG and moving into one are two different stages.
Before arrival, you may have confirmed:
Property
Room category
Monthly rent
Deposit
Move-in date
Included services
Required documents
Move-in day is when you verify how those details apply to the room and property you have actually received.
The purpose is not to inspect every part of the building for hours. It is to complete a practical handover before your belongings fill the room.
A clear move-in process helps establish:
Which room and bed were allocated
What furniture was present
What condition the room was in
Which payments were received
What access was provided
Which services apply
Who should be contacted for help
What needs to be reported immediately
Do not postpone the inspection until the end of your first week. Once luggage is unpacked and the room is in daily use, it becomes harder to distinguish an existing issue from a new one.
Confirm the Exact Property Before Travelling
Before leaving for the property, check:
Complete property name
Full address
Entrance or gate
Move-in date
Arrival window
Contact person
Contact number
Room category
Balance amount, if any
Documents to carry
Number of bags or boxes
Whether the property can receive luggage
You can review currentNextdoor Livinn properties in Koramangala, but availability, eligibility, room allocation and move-in instructions must be confirmed directly for the selected property.
Do not rely only on an old listing, map screenshot or forwarded address.
Ask the team to send the final details in one message so you do not need to reconstruct the plan from several conversations.
Complete PG Move-In Day Checklist
Complete the important checks before unpacking your main luggage.
1. Verify the Allocated Room
Do not assume that the first room shown to you is automatically the room confirmed during booking.
Compare the allocation with your written confirmation.
Check:
Property name
Room category
Number of occupants
Bed allocated to you
Private, attached or shared washroom
Furniture included
Storage allocation
Move-in date
Applicable plan
Roommate arrangement, where relevant
Ask for clarification immediately when the room category differs from what was confirmed.
Examples of material differences may include:
Different sharing level
Different washroom arrangement
Missing furniture that was specifically confirmed
Different property
Different move-in date
Temporary room offered without clear terms
Do not accept a verbal statement that the situation will be explained later. Ask what arrangement applies and request written confirmation.
2. Enter the Room Before Bringing in Every Bag
Carry one personal bag into the room first.
Leave the remaining luggage in an appropriate area while you complete the initial inspection, where the property permits this.
This gives you space to check:
Walls
Floor
Bed
Cupboard
Window
Desk
Washroom
Plug points
Furniture condition
A room becomes harder to inspect when suitcases and boxes are placed against walls or stored inside the cupboard.
Keep your identification, phone, wallet, medicines, laptop and booking records with you during the handover.
3. Photograph the Entire Room
Take wide photographs from different corners before moving furniture or unpacking.
Capture:
Room entrance
All walls
Ceiling
Floor
Window
Bed
Mattress
Cupboard
Desk
Chair
Shelves
Plug points
Lights
Fan
Washroom entrance
Existing furniture
Use good lighting and avoid taking only close-up photographs.
Wide images establish where an issue is located. Close-up images show its condition more clearly.
For an existing mark or defect, take:
One wide photograph showing its position.
One closer photograph showing the detail.
Keep the original files with their date and time information.
4. Record Existing Wall and Ceiling Marks
Look for:
Scratches
Nail holes
Adhesive marks
Peeling paint
Discolouration
Cracks
Damp patches
Water marks
Scuffing
Previously repaired areas
Pay closer attention to:
Corners
Wall behind the bed
Areas around windows
Wall beside the washroom
Ceiling near lights
Space behind movable furniture
Do not attempt to clean or repair an existing mark before photographing it.
Report anything significant through the property’s recognised communication channel and retain the acknowledgement.
5. Inspect the Floor
Check the floor before placing bags and boxes across it.
Look for:
Cracked tiles
Loose sections
Stains
Chips
Uneven surfaces
Water
Damage near the washroom
Damage beneath furniture
Exposed edges
Slippery areas
Photograph any visible issue.
If the room has just been cleaned, allow the floor to dry before assessing stains or moisture.
Do not place cardboard boxes on a wet surface.
6. Check the Window and Ventilation
Open and close the window.
Check whether it:
Opens properly
Closes completely
Locks
Has visible gaps
Has water marks
Allows adequate ventilation
Has a curtain or covering
Is positioned near electrical points
Directs external noise into the room
Shows signs of leakage
Stand at the intended bed and desk positions and consider:
Airflow
Sunlight
Privacy
Rain exposure
Road noise
Camera background for work calls
Do not assume that a window is functioning because it appears closed in the property photographs.
7. Inspect the Bed Frame
Check:
Stability
Joints
Legs
Slats or support
Sharp edges
Existing marks
Rust, where applicable
Movement or noise
Storage beneath the bed
Do not stand or jump on the bed to test it.
Apply ordinary pressure while sitting and inform the property team if the frame feels unstable.
Photograph existing damage before placing bedding or luggage on the bed.
8. Check the Mattress
Inspect the mattress before covering it.
Look at:
Top surface
Edges
Corners
Underside, where practical
Cover
Stains
Tears
Moisture
Odour
General condition
Ask whether the mattress forms part of the room inventory.
Do not use a strong cleaning chemical or make an alteration without speaking to the property team.
Where you have a personal mattress protector or bedsheet, use it only after completing the condition record.
9. Open the Cupboard
Do not inspect only the outside.
Open:
Doors
Drawers
Shelves
Locking mechanism
Lower compartments
Check for:
Existing belongings
Dust
Odour
Dampness
Loose shelves
Damaged hinges
Sharp edges
Rust
Swollen wood
Working lock
Allocated storage in a shared room
Confirm which section belongs to you.
Photograph the empty cupboard before placing clothes, documents or valuables inside.
Do not store important items until you know whether the cupboard locks properly.
10. Check the Desk and Chair
Inspect the work or study setup where provided.
Check:
Desk stability
Chair stability
Surface marks
Drawer function
Plug-point access
Lighting
Legroom
Allocation in a shared room
Do not assume that a common desk belongs exclusively to one resident.
Ask how desk use is divided when more than one person occupies the room.
You can review the widerNextdoor Livinn amenities, but confirm the desk, furniture, connectivity and other facilities that apply to the specific property and room.
11. Match the Furniture to the Inventory
Ask whether the property uses an inventory form or handover record.
The inventory may include:
Bed
Mattress
Pillow, where applicable
Cupboard
Desk
Chair
Fan
Lights
Keys
Access card
Mirror
Shelves
Curtains
Washroom fittings
Other supplied items
Do not sign an inventory that lists something missing from the room.
Add a note when an item:
Is absent
Is damaged
Does not work
Is shared rather than individually allocated
Has an existing mark
Is awaiting replacement
Keep a copy of the completed inventory.
12. Inspect the Washroom
Check the washroom before placing toiletries inside.
Inspect:
Door
Lock
Floor
Drain
Tap
Shower
Flush
Basin
Mirror
Shelves
Exhaust or ventilation
Hot-water arrangement
Existing leakage
Ceiling
Wall condition
Run the water briefly, with permission, and observe:
Water flow
Drain speed
Leakage
Water reaching the doorway
Tap closure
Flush operation
Photograph existing cracks, stains or damaged fittings.
Do not describe one washroom setup as standard across every PG. Attached, private and shared arrangements can differ.
13. Test the Water
Ask the team to explain:
Drinking-water arrangement
Washroom-water availability
Hot-water process
Any applicable timings
How a water issue should be reported
Do not make a property decision based only on turning on one tap for a few seconds.
Check the relevant points in the allocated room and ask what process residents follow when a problem occurs.
Avoid making blanket water-quality claims without verified testing and current property-level evidence.
14. Test Lights, Fans and Switches
Turn on the room’s normal electrical fittings.
Check:
Main light
Additional lights
Fan
Fan regulator
Washroom light
Exhaust fan
Switches
Plug points
Any included fixture
Do not open switchboards or attempt electrical repairs.
Report:
Flickering light
Loose switch
Non-working fan
Damaged plug point
Exposed wire
Burning smell
Heat around a fitting
Water near an electrical point
Avoid using a damaged fitting until the property team has assessed it.
15. Test the Plug Points
Use an ordinary low-power charger to test plug points where the property permits.
Check whether:
The point works
The charger fits securely
The point is accessible
It is close to the bed or desk
It is shared
Cables would block a walkway
An extension board is permitted
Ask before connecting:
Iron
Electric kettle
Heater
Induction stove
Large monitor
Desktop computer
Other high-power equipment
Do not assume that every personal appliance is allowed.
16. Connect to the Wi-Fi
Ask for the correct access process.
Confirm:
Network name
Login method
Password or authentication process
Coverage inside the room
Coverage in common areas
Device rules
Support contact
Issue-reporting process
Test the connection from the place where you would normally use it.
Try:
Opening a website
Sending a message
Joining a short call
Loading work or study material
Connecting a second approved device
Do not treat one speed test as a guarantee of continuous performance. The move-in-day goal is to confirm access and understand the support process.
17. Check Mobile Reception
Test your own network inside the room.
Check:
Voice call
Incoming message
Mobile data
OTP reception
Hotspot
Signal near the desk
Signal near the window
Signal with the door closed
Your roommate’s phone may use a different network and produce a different result.
Mobile reception can be useful for urgent calls and temporary backup connectivity.
18. Confirm the Key and Access Process
Ask what access items are being issued.
These may include:
Room key
Cupboard key
Main-gate key
Access card
Digital code
App access
Biometric registration, where applicable
Parking access, where confirmed
Test each relevant item before the handover is complete.
Check:
Door opens
Door locks
Cupboard locks
Key turns normally
Card works
Code is active
Access instructions are clear
Record the number of keys or access items received.
Do not make unapproved copies or share access credentials without checking the property rules.
19. Understand Entry and Exit Procedures
Ask:
Which entrance residents use
How access works at different hours
What happens when a key is lost
Who should be contacted when access fails
How guests or deliveries are handled
Where cabs and autos can stop
How luggage is brought inside
Whether access instructions change at night
What process applies during maintenance
Do not assume that every property has the same access system.
Avoid publishing or relying on blanket claims about unrestricted entry unless the specific property has confirmed them.
20. Confirm Every Payment
Before completing the handover, compare your payment record with the property’s acknowledgement.
Check:
Amount already paid
Date
Recipient
Purpose
Deposit
Booking amount
First rent payment
Balance due
One-time charge
Tax, where applicable
Next payment date
Ask for a receipt that identifies:
Resident
Property
Amount
Payment date
Payment purpose
Outstanding balance, if any
Do not leave with only a bank transaction screenshot when the property has not acknowledged the payment.
21. Avoid Paying an Unexplained Amount at Handover
Move-in day can feel rushed, particularly when luggage has arrived and travel has been tiring.
Do not transfer an additional amount until you understand:
Why it is due
Whether it appeared in the quotation
Whether it is refundable
Whether it is part of rent or deposit
Who will receive it
What receipt will be issued
Ask for the explanation in writing.
Do not share:
UPI PIN
Banking password
Card PIN
CVV
One-time password
The property team does not need these secret credentials to receive a legitimate payment.
22. Preserve the Payment Record
Save:
Written quotation
Booking confirmation
Transaction receipt
Property-issued acknowledgement
Deposit description
Monthly rent amount
Remaining balance
Payment schedule
Refund or adjustment terms
Contact person’s details
Keep copies outside the messaging application.
When a billing or service grievance remains unresolved after you have contacted the operator, the Government of India’sNational Consumer Helpline provides channels for registering and tracking consumer grievances.
This is a general consumer-support resource, not a substitute for first clarifying the issue directly with the property team.
23. Review the Move-In Form
A move-in form may record:
Resident name
Property
Room
Bed
Move-in date
Inventory
Access items
Payment status
Emergency contact
Applicable rules
Existing room issues
Read the completed form before signing or accepting it.
Do not sign when:
Important fields are blank
The room category is incorrect
The inventory is inaccurate
Payment details are missing
Existing damage has not been noted
Your name or date is wrong
Ask for a corrected copy and retain the final version.
24. Confirm the Next Payment Date
Do not leave this until the end of the month.
Ask:
Rent due date
Payment method
Accepted recipient
Reminder process
Late-payment conditions
Receipt process
Whether the first month is adjusted
Whether the move-in date changes the first billing period
Do not assume that all properties calculate the first month in the same way.
Record the answer in your calendar.
25. Ask How Meals Work
Where a meal plan applies, confirm:
Which meals are included
When the plan starts
Meal timings
Serving location
Weekend process
What happens when a meal is missed
How dietary questions are raised
Whether outside food is allowed
How utensils are handled
Chef-prepared meals are among Nextdoor Livinn’s brand-level proof points where the relevant plan confirms them. Do not assume the same meal arrangement applies to every property or room.
Move-in day is the right time to ask where and when the next applicable meal will be served.
26. Confirm Housekeeping
Ask:
Which areas are cleaned
Applicable frequency
Room-cleaning process
Washroom-cleaning process
Whether the resident must be present
How access is coordinated
What residents should keep off the floor
How missed cleaning is reported
Daily housekeeping is a Nextdoor Livinn brand-level proof point, but the exact process should be confirmed for the selected property.
Do not leave valuables, documents or electronics in the way of cleaning.
27. Understand Laundry
Confirm:
Whether laundry is included
What the applicable service covers
Collection method
Drop-off method
Frequency
Quantity or category limits
Drying arrangement
Turnaround process
How missing or damaged items are reported
Whether ironing is included
Do not assume that laundry means unlimited washing of every item.
Mark personal clothing where appropriate and follow the property’s current process.
28. Locate Drinking Water and Daily Essentials
During the handover, identify:
Drinking-water point
Dining area
Laundry area
Waste-disposal point
Common work or seating area, where applicable
Notice board
Main entrance
Fire exit signage
Maintenance contact
Housekeeping contact process
Do not wander into restricted or operational areas without permission.
The objective is to understand the spaces you will need during an ordinary day.
29. Save the Correct Support Contacts
Do not rely on one sales contact for every issue.
Ask who handles:
Booking
Move-in
Rent payment
Housekeeping
Laundry
Food
Wi-Fi
Electrical maintenance
Plumbing
Access
Room allocation
Move-out
Save each relevant contact with a clear name.
For example:
Property support
Payment contact
Maintenance contact
Emergency contact
Do not save several numbers under the same generic name.
30. Ask How Maintenance Requests Are Raised
A clear maintenance process matters more than a vague promise that every issue will be handled instantly.
Ask:
Which channel residents use
What details to include
Whether photographs are helpful
Expected acknowledgement process
How room access is arranged
What counts as urgent
Who should be contacted outside normal operational hours
How completion is confirmed
For an existing issue, send the first report before unpacking.
Include:
Room
Item or area
Description
Photograph
Time noticed
Whether it affects access, electricity or water
Keep the acknowledgement.
31. Meet the Roommate Properly
When moving into a shared room, introduce yourself and clarify the practical basics.
Discuss:
Bed allocation
Cupboard allocation
Desk use
Plug points
Sleep schedule
Work or college hours
Alarm timing
Lights
Phone calls
Visitors
Shared purchases
Food storage
Cleaning habits
Wet clothes
Room temperature preferences
Do not treat the first conversation as a negotiation over every possible rule.
Agree on the few points that can create immediate confusion during the first night.
32. Keep Valuables Under Your Control
Do not leave these unattended during unloading:
Wallet
Phone
Laptop
Identification
Jewellery
Medicines
Banking items
Work-access devices
Keys
Booking records
Place them inside your assigned locked storage only after confirming that it works.
Do not ask an unknown person to watch an open bag while you complete the paperwork.
33. Count Every Bag and Box
Before the delivery vehicle or helper leaves, confirm:
Number of suitcases
Number of boxes
Number of loose bags
Electronics
Furniture, where permitted
Courier packages
Personal backpack
Check the count against your moving inventory.
Photograph packaging that appears:
Crushed
Torn
Wet
Opened
Resealed
Missing a label
Do not discard packaging for a potentially damaged item until you have reviewed the carrier’s reporting requirements.
34. Do Not Block Shared Space
During unpacking, keep clear:
Door
Corridor
Roommate’s bed
Cupboard access
Desk
Washroom entrance
Plug points
Window
Maintenance access
Emergency pathway
Open one suitcase or box at a time.
A move-in becomes harder when every bag is unpacked simultaneously across the floor.
35. Unpack in the Right Order
A practical sequence is:
Complete the room inspection.
Photograph the condition.
Record existing issues.
Confirm the inventory.
Test access.
Confirm payments.
Save support contacts.
Secure valuables.
Set up medicines.
Set up toiletries.
Arrange one set of clothes.
Charge essential devices.
Organise bedding.
Store documents.
Unpack remaining items.
This keeps the handover separate from the wider settling-in process.
36. Report Issues Before Rearranging the Room
Do not move heavy furniture, cover a wall or fill the cupboard before reporting an existing problem.
A clear report should include:
Property
Room
Exact location
Description
Photograph
Whether the item works
Whether it affects normal use
Preferred time for inspection
Avoid exaggerated descriptions.
For example, write:
The desk drawer is not closing properly. I noticed it during the move-in inspection. Please confirm when it can be checked.
This is more useful than:
Everything in the room is broken.
37. Do Not Make Unapproved Changes
Before installing or attaching anything, ask about:
Nails
Screws
Adhesive hooks
Wall stickers
Additional locks
Curtains
Decorative lights
Furniture movement
Large appliances
Electrical extension
Router equipment
Shelves
An item may be easy to install but difficult to remove without marks.
Keep written permission for any change that affects walls, furniture or electrical fittings.
38. Confirm Property Rules That Affect the First Night
Ask only for rules relevant to your immediate stay, such as:
Access
Guests
Noise
Meal timing
Waste disposal
Smoking restrictions
Use of common areas
Laundry
Housekeeping
Personal appliances
Delivery collection
Room changes
Do not depend on an old review or another resident’s memory.
Ask for the current written rules where available.
39. Create a Move-In Evidence Folder
Save the following in one folder:
Booking confirmation
Property address
Room allocation
Payment receipt
Deposit record
Move-in form
Inventory
Room photographs
Existing-issue reports
Access acknowledgement
Property contacts
Meal information
Housekeeping process
Laundry process
Applicable rules
Use a clear folder name such as:
PG Move-In Records, Property Name, Date
Do not keep the only copy inside one messaging conversation.
40. Complete an End-of-Day Review
Before sleeping on the first night, confirm:
Door locks
Key works
Phone is charged
Essential medicines are accessible
Wi-Fi access is known
Washroom is usable
Drinking water is located
Payment receipt is saved
Valuables are secure
Existing issues have been reported
Support contact is available
Tomorrow’s meal or daily process is understood
You do not need to organise the entire room perfectly on the first day.
Focus on access, essential services, documentation and a usable sleeping setup.
Common PG Move-In Day Mistakes
Unpacking before photographing the room
Bags and furniture can cover existing marks or damage.
Signing an inaccurate inventory
Check every listed item before accepting the record.
Relying only on a bank screenshot
Obtain acknowledgement showing what the payment was for.
Not testing the key
A key or access card should be tested before the handover contact leaves.
Ignoring the cupboard
Open it, inspect it and confirm the allocated section.
Assuming every amenity applies
Confirm the facilities and services for the specific property and plan.
Reporting an issue only verbally
Send a written message with a photograph and retain the acknowledgement.
Paying an unexplained balance
Ask for a written breakdown and receipt.
Forgetting the return access process
Know how to enter the property after your first trip outside.
Trying to organise everything immediately
Complete the handover first. Unpack gradually.
Final PG Move-In Day Checklist
Before travelling
Property confirmed
Address confirmed
Move-in time confirmed
Contact person saved
Room category confirmed
Balance amount understood
Documents packed
Luggage count recorded
Before unpacking
Allocated room verified
Wide room photographs taken
Walls and ceiling checked
Floor checked
Window checked
Bed inspected
Mattress inspected
Cupboard opened
Desk and chair checked
Washroom inspected
Inventory and utilities
Furniture matched
Existing damage recorded
Lights tested
Fan tested
Plug points checked
Water checked
Wi-Fi accessed
Mobile signal checked
Missing items noted
Payments and documents
Payment amounts matched
Receipt received
Deposit recorded
Balance clarified
Next due date confirmed
Move-in form reviewed
Inventory copy saved
Access and operations
Room key tested
Cupboard key tested
Entry process understood
Meal process confirmed
Housekeeping process confirmed
Laundry process confirmed
Maintenance process understood
Support contacts saved
Before the first night
Valuables secured
Medicines accessible
Phone charged
Drinking water located
Essential issues reported
Door locked
Next-day routine understood
Complete the Handover Before You Settle In
Move-in day should leave you with a usable room, a clear condition record, acknowledged payments and a reliable way to access support.
People arranging accommodation around a new role can use thisBangalore PG checklist for moving after a job offer before travelling. After completing the handover, follow thisfirst 30 days in a Bangalore PG guide to organise your commute, routine and wider settling-in process.
Share your expected move-in period and room preference through theNextdoor Livinn enquiry form. Ask the team to confirm current options, eligibility and the applicable move-in process before arranging your visit.
Schedule a visit.
